Boosting Efficiency: How Automation Simplifies Everyday Business Tasks

To keep your business ahead of the game, you need to make sure you’re up to date with the newest technologies and innovations. After all, staying efficient and versatile means having every powerful tool available to you, and making sure you know them inside and out.

One of the headline modern technologies is automation – and it’s changing the way businesses worldwide operate. Instead of handling repetitive tasks yourself, automation saves you time and makes you more productive, meaning you can spend more time on the stuff that matters.

Automation is a game changer, allowing your organisation to reach its full potential. Extech Cloud has summarised how automation can transform everyday tasks and optimise productivity – and outlined how to get started with automation today.

Common Business Tasks and Automation Potential

Data Entry and Management

The process of data management and entry is simply tedious. Automation empowers you to take advantage of modern technology and eliminate this long process, letting you do what would take a long time in just a matter of seconds.

For example, let’s say you need to undertake data entry from a load of digital forms. Whereas the task would once take hours to do manually, automation speeds it up to a matter seconds. This means you can save time and get on with more important work, keeping productivity high.

The automated process can be perfectly replicated, removing human error. This means you can trust it to do the job perfectly, if it’s been set up correctly. There’s no space for human error; automation saves time checking that everything is correct and then having to fix mistakes afterwards.

Scheduling and Reminders

Manually schedule your calendar can be daunting. Especially when you have so many appointments floating around – or so many people to schedule for; it can be impossible to keep up with everything.

Automation solves all of this. Using tools like Power Automate Calendar Pro in Microsoft Teams and Outlook allows you to automate the whole process and book appointments smartly.

Ultimately, this will lead to fewer missed appointments and much easier scheduling in the long run. In addition, automated reminders will ensure you never forget an appointment and facilitates greater collaboration and connectivity with others in your organisation.

Email and Communication Workflows

Emailing is a key part of any business. With so many emails coming and going from your inbox, keeping track of them all can be a nightmare. Automation can help with this.

Automated responses, such as welcome emails, auto-responses and out-of-office emails, ensure you respond quickly and automatically to emails with basic information, meaning you don’t have to waste time with manual responses.

Furthermore, using automation to smartly tag and organise emails can save time and let you access your most important emails more easily.

Report Generation and Distribution

Reports are important to ensure you know how your organisation is performing and make decisions for the future. However, collating data and generating reports can be tiresome, taking time away from other parts of your organisation.

Automation removes the need to manually collect and collate data, as well as the process of generating reports and distributing them, so you can focus on growing your business.

Automation also removes human error, so you can ensure reports are consistent and won’t contain errors. On top of this, generating reports automatically means you don’t need to create new reports manually, so you can generate up-to-date reports faster.

Getting Started with Automation

Extech Cloud has created a list of key steps that can set you on your way to automation:

1. Identify where automation can help your business: Using data, you can find repetitive tasks in your organisation that could be streamlined and improved with automation.
2. Start Small: Don’t try to use automation everywhere at once. Start small, and then scale up automation as you get more comfortable with it.
3. Ask for help: A helping hand will go a long way. Reaching out to a trusted provider for help will give you the support to take the step into automation.

Automation is a key technology and getting started with it sooner rather than later is vital.

Ready to Get Started?

Utilising automation within your organisation will help boost efficiency and give you an edge over the competition, letting you do repetitive tasks automatically instead of having to manually complete them. You also get rid of human error and improve consistency.

If you’re looking to get started with automation but don’t know where to begin, reach out to Extech Cloud today. We’re here to help and will support you in getting started on your automation journey.

Get in touch with our experts and see how we can help you now.